Teacher Attendance & Substitution

Teacher attendance

This is staff attendance, and it's separate from the student attendance teachers take for their classes.

It shows up in two places on purpose:

• Teachers → Attendance, for admins looking at the whole staff.
• Attendance → My Attendance, so a teacher can check their own record without being given access to the rest of the Teachers section.

Both open the same report, and both can drill into a monthly table for a longer view.

Reading the daily list

Each row is one teacher on one day. In / Out shows the first and last scan of the day side by side — during the school day the out time reads -- until the teacher scans out — and Time in School is the difference between them (for example 7h 17m). Status is worked out from the first scan against the institute's cut-off times: on time, late, or absent. Marked By names the reader that took the scan, or the person who marked it by hand.

Select a row to see every scan that teacher made that day, not just the first and last.

Monthly views

• Monthly Attendance lays the whole staff out a month at a time: / present, L late, L2 late (second tier), A absent, — no record.
• Timesheet appears once you pick a single teacher in the Teacher filter. It lists every date of the month with in and out times and hours worked, ready to print or export for payroll.

Substitution

Teachers → Substitution answers a single daily question: who's absent, and who covers their lessons?

The page opens on today's absences and tells you the count directly — "all present", or how many teachers are absent today.

From there:

• Auto-Generate proposes a cover plan for you.
• Save Plan stores it; once a plan exists the same button becomes Update Plan, so you can regenerate or adjust and save again.
• Print produces the plan as a printable sheet for the staff room.

Absences also distinguish an early departure from a full-day absence, so a teacher who leaves part-way through the day is covered only for the periods they actually miss.

Because cover depends on knowing who teaches what and when, substitution is only as good as the timetable behind it. If a proposed plan looks wrong, check the timetable and teacher constraints before assuming the suggestion is at fault.

Related

• Managing Teachers
• Building the Timetable
• Taking Attendance as Staff