User Guide
64 pages covering EduConnect and its KinderCare deployment, the admissions portal
and the parent apps. Search above, or browse below.
EduConnect
The main application — the staff dashboard, the parent portal, and everything schools run day to day.
Tutorials
- Tutorial: Add a Class Creating a class from the Classes screen, what each of the four fields is for, and what to do next once the class exists.
- Tutorial: Add a Student Enrolling a student into a class, why the form looks different at every institute, and the two fields that must be unique.
- Tutorial: Import Students from Excel Bulk-enrolling a class from a spreadsheet — the exact column order the importer expects, and why it never reads your headings.
- Tutorial: Add a Teacher Creating a teacher record, assigning the subjects they teach, and the separate step that gives them a login.
- Tutorial: Set Up the Bell Schedule Defining the periods that make up a school day — the first thing the timetable needs, and the one it cannot be generated without.
- Tutorial: Create or Edit a Grade Curriculum Setting what a whole grade is taught and how often, then pushing it down to every class in that grade in one action.
- Tutorial: Assign Subjects and Teachers to a Class Turning a grade's curriculum into a specific class's real subject list, with a named teacher against each one.
- Tutorial: Generate the Timetable Running the automatic timetable generator — the preflight checks, previewing before you commit, and reading the scheduled/skipped result.
- Tutorial: Create an Exam Setting up a term, midterm or special exam so classes and subjects can have results entered against it.
- Tutorial: Enter Exam Results for a Class Typing marks for one class and subject, marking absentees, and what happens when you need to change a mark that's already saved.
- Tutorial: Upload Exam Results from a Spreadsheet The seven-step upload wizard — picking the sheet, telling it which row is the header, mapping columns, and matching rows to students.
- Tutorial: Write and Publish Progress Reports Building a class's termly reports from saved marks, adding the written ratings, and the one-way step of publishing them to parents.
- Tutorial: Set Up Fees Defining what your institute charges, when it falls due, and which classes it applies to — before any payment can be recorded.
- Tutorial: Record a Payment at the Counter Taking a cash or cheque payment against a student's outstanding fees and issuing the receipt.
- Tutorial: Close the Day Reconciling counted cash against what the system expected, closing the day, and what reopening one means.
- Tutorial: Set Up and Grant Discounts Writing a discount rule once, then granting it to individual students — with tiers, class limits and an expiry.
- Tutorial: Add a User and Grant Access Creating staff and parent logins, resetting a password, and using Access Control to decide what each account can open.
- Tutorial: Set Holidays, Terms and Working Days Telling the system which days don't count — and why attendance reports look wrong until you have.
- Tutorial: Issue and Replace ID Cards Managing the blank card pool, uploading a card design, and issuing a temporary card when someone loses theirs.
- Tutorial: Write and Publish the Student Handbook Building the handbook section by section, saving drafts, and publishing a version to parents.
- Tutorial: Send a Message to Parents Selecting the classes to message, checking the confirmation before it goes, and where to find what was already sent.
- Tutorial: Watch Attendance as It Happens Today's present and absent lists, the Live Monitor at the gate, and saved filters for the questions you ask every week.
For teachers
- Teachers: Your First Week What a teacher account can see, the five screens you will actually use daily, and the order to learn them in.
- Teachers: Mark Your Class's Attendance The daily register — where the attendance column is, how to mark and unmark a student, and how it interacts with card scans.
- Teachers: Read Your Class's Attendance The day-wise, week-wise and term views of your class — what each answers, and which one to open for which question.
- Teachers: Your Timetable Reading your own week, what the SUB marker means, and why you can see it but not change it.
- Teachers: Your Own Attendance Where your own attendance record lives, how the monthly view reads, and what to do about a day that looks wrong.
- Teachers: Your Profile and Password Updating your own details and photo, changing your password, and the fields only an administrator can change.
- Teachers: Write Progress Reports Filling in a term's reports for your class, what "Not rated" and "unsaved" mean, and why publishing isn't yours to press.
- Teachers: Substitution Duties How you find out you are covering a class, what an early departure means for your day, and where the cover plan comes from.
- Teachers: Looking Up a Student Finding a student, reading their profile, and what the analytics on it are actually telling you.
Advanced workflows
- Plan Cover for Absent Teachers The morning routine — finding today's gaps, choosing substitutes, saving the plan so it reaches teachers, and handling mid-day departures.
- Tutorial: Reconcile Charges and the Ledger Working the four reconciliation tabs — orphaned charges, paid-but-unrecorded, ledger-without-charge, and amount mismatches.
- Run an Admissions Intake From publishing the prospectus to enrolling a student — pulling applications in from the portal, scoring them, taking the fee, and converting.
- Closing Out a Term The end-of-term sequence — results in, reports published, books reconciled, and the calendar rolled forward.
- Head Office & Group Reporting Reporting across every branch of a school group, and why head-office accounts can't open a single branch's screens.
Guides
- Managing Students, Classes and Substitutions Where student records, class rosters, and teacher substitutions live in the staff dashboard.
- Taking Attendance as Staff How teachers mark daily attendance and how access to a class is decided.
- Building the Timetable How admins lay out the weekly timetable, and where the subjects, curriculum and bell schedule behind it are configured.
- Managing Teachers Adding and editing teacher records, reading an individual teacher's profile, and keeping your own details up to date.
- Teacher Attendance & Substitution Tracking staff attendance, and building a cover plan for the teachers who are absent today.
- Entering and Publishing Exam Results The difference between adding results, uploading results in bulk, change requests, and rankings.
- Accounting Workflow — Ledger, Day-Close and Reconciliation The order these steps need to happen in, and the difference between issuing and printing an invoice.
- Reading the Analytics Section What each of the six analytics pages answers, and why some of them are admin-only.
KinderCare
The kindergarten deployment of the same platform, plus the KinderCare staff and parent mobile apps.
Admissions
The public admissions portal that applicants use before they become students.
Across the platform
Behaviour that is the same no matter which deployment you are signed in to.