EduConnect Companion App Privacy Policy

Last updated: September 2026

At EduConnect (developed by Atelier Optimatix), we are committed to protecting the privacy and security of students, parents, teachers, and administrators who use our services. This Privacy Policy explains what information we collect, how we use it, how it is stored, and the rights of our users.

1. Information We Collect

1.1 Personal Information

We collect and store the following personal information related to students, parents, teachers, and administrators:

Student names, class/grade details, and RFID card identifiers used for attendance tracking
Parent/guardian names and contact information
Teacher and administrator names and account details
Profile photos, if a user chooses to upload one

1.2 Location Information

When a teacher or staff member checks in, the app requests access to device location to verify that the check-in is taking place at the school. Location is only accessed at the time of check-in and is not tracked continuously in the background.

1.3 Usage Data

We may collect non‑identifiable usage information to help improve the performance, reliability, and user experience of the app.

2. How We Use the Information

We use your information for the following purposes:

To operate and provide the core functionalities of the EduConnect Companion app, including RFID‑based attendance tracking
To verify teacher and staff check‑ins occur at the correct school location
To allow parents and teachers to view attendance and classroom information
To send push notifications related to attendance and school updates
To maintain user accounts and provide customer support
To ensure safety, security, and proper user verification
For internal analytics to improve app performance and school services
To generate anonymised, aggregated datasets for analytics and other legitimate purposes

We will never sell or share personal data with third parties.

3. Data Storage and Security

3.1 Storage Providers

We use trusted, industry‑standard infrastructure and cloud providers to store your data securely.

3.2 Access to Data

Access to personal information is strictly limited to:

Parents/guardians of students
Teachers and administrators using the platform
Authorised developers of Atelier Optimatix for maintenance and troubleshooting

No other parties have access to your data.

3.3 Data Protection Measures

We use encryption, secure access controls, and industry‑standard security practices to protect your data against loss, misuse, or unauthorised access.

4. Data Sharing and Third‑Party Access

We do not share personal data with any external parties, advertisers, or third‑party companies.

We may use anonymised and aggregated data for:

Usage analytics
Product improvements
Research and reporting

These datasets contain no personally identifiable information.

5. Your Rights

Users of the EduConnect Companion app may:

Request access to personal data stored about them or their child
Request correction or deletion of personal information
Withdraw consent for data processing where applicable
Disable location or photo library permissions at any time via device settings, noting that this may limit certain app features

To exercise these rights, please contact us using the details below.

6. Data Retention

We retain personal data only as long as necessary to provide app services or fulfill legal requirements. Attendance records and personal data can be removed upon request by the school or parent.

7. Changes to This Policy

We may update this Privacy Policy occasionally. When changes are made, we will notify users in-app or through other appropriate channels.

8. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at: Atelier Optimatix Email: support@atelieroptimatix.com

Thank you for trusting EduConnect Companion with your data.